| Association Tennis Courts |
MSCA Tennis Court Rules/Policy
*2006 Addendum to MSCA Tennis Rules - July 22, 2006
These rules are promulgated and administered by the Mainstreet Tennis Committee, on behalf of the MCSA Board of Directors. Questions, suggestions, or problems arising out of the rules should be addressed to the Tennis Committee (preferably in writing) for consideration and final disposition. Matters in dispute following consideration and decision by the committee may be submitted on appeal to the MCSA Board in writing. A copy of these rules will be posted in the Clubhouse and a copy for personal use may be requested.
Mainstreet Team Captains will be given an adequate number of copies to distribute to each team member prior to the team league seasons.
Definition of Terms
“Team Tennis League” refers to any organized association that provides teams that subdivisions, communities or groups can participate with teams of players in regularly scheduled tennis matches, play-offs and championship games. Examples of currently known Team Tennis Leagues include, but are not necessarily limited to, the Atlanta Lawn Tennis Association (ALTA), United States Tennis Association (USTA), K-SWISS, Peach, and Team Tennis. The league play could result in teams for groups of people (e.g., ALTA, USTA, Team Tennis) or individual people (e.g., K-SWISS, Peach).
“Sanctioned Tennis Team” refers to any team that is allowed by the Tennis Committee for team play under the Mainstreet name as sanctioned by the Mainstreet Board of Directors. A Mainstreet Member must provide documentation to the On-site Mainstreet Office that e/she is playing in a single, two-team, or multi-person team league at the beginning of each season in order for the team to become a Sanctioned Mainstreet team.
“Tennis Season” refers to a period of weeks in a year that encompasses a Team Tennis League season for a team (e.g., ALTA senior mixed and USTA women). There are four tennis seasons: Spring, Summer, Fall and Winter. Some of the seasons for the larger team tennis leagues (e.g., ALTA and USTA) may not exactly overlap in that the beginning dates of play may be offset be a few weeks.
“Board” refers to the Mainstreet Board of Directors.
“Non-Resident Tennis Team Player” refers to a person who is not a resident of the Mainstreet Community, has been invited to participate on a Mainstreet tennis team, and who is financially current in the payment of any applicable Mainstreet fees.
“Non-Resident Tennis Player” refers to any player who is not a resident of the Mainstreet Community and who plays on the Mainstreet tennis courts as a guest of a Mainstreet member.
“Mainstreet Member” refers to any Mainstreet member whose household is current with their Mainstreet assessments, has no outstanding Architectural Review Board (ARB) violations and possesses a current Mainstreet identification badge.
“Tennis Courts” refer to the two courts on Mainstreet Park Drive. The four back courts are not to be used until further notice by the Board.
“Tennis Committee” a standing committee of the BOARD that provides recommendations to the Board on the maintenance and operation of the Mainstreet tennis courts. The Tennis Committee will consist of a member of the Board of Directors and three or five Coordinators. Coordinators will consist of at least one Mainstreet Member tennis team representative and one Mainstreet member from the community. The Board is responsible for choosing the Coordinators. A Tennis Coordinators will serve 2 years. The Coordinators will be replaced as needed by the Board when a vacancy arises. Persons interested in participating on the Tennis Committee should contact the Board. However, this does not guarantee placement on the committee.
GENERAL
1. Use of Courts. The Mainstreet tennis courts are for the exclusive use of Mainstreet members and their authorized guests.
2. Official Hours. Official hours of operation are 7:00 AM to 11:00 PM. As a courtesy to neighbors residing adjacent to courts, play and the use of court lights should be restricted to these hours. The exception to this rule is when a sanctioned Mainstreet league team match extends beyond the 11:00 PM end time.
3. Proof of Membership. Proof of membership (Mainstreet Picture I.D.) must be furnished upon request to Members requesting same, and also possessing, similar proof of Membership. Guest must have visitor’s passes (as discussed above).
4. Proper Attire. Proper tennis attire is required at all times on the courts. Hard sole or running shoes will not be worn on the courts at any time. Shirts are required.
5. Children. Mainstreet tennis courts are to be used for tennis play only – no bicycles, skateboards, etc.! In order to alleviate injury, children under six will not be permitted to play tennis when the court immediately adjacent is occupied by other players. If a child is not playing tennis, he/she must remain outside the fence at all times. (Example: Do not let a child sit inside the fence while the parents are playing.) Children should be controlled so that they are not offending to others playing on the court(s).
6. Ineligible Non-Resident Team player. A non-resident team player will be deemed ineligible to play the remainder of a team season and will be denied membership on any future MCSA team roster if any of the following occurs:
a. The Tennis Committee receives a bona fide complaint that the non-resident team player has broken a rule set out in the MCSA Tennis Rules and or any addendum rules.
1. He/she will be given a copy of the rules by his/her captain.
2. The non-resident team player will be notified by the Tennis Committee of the complaint and he/she has 24 hours to clear up the matter.
3. If the non-resident team player does not challenge the complaint, he/she is ineligible under 6.a.1. above.
Maintenance of Courts. It is the responsibility of Members and their guests to maintain the courts during play. Trash and refuse will be placed in the appropriate containers during and at the conclusion of play. Nets will not be dropped after conclusion of play.
Keys to Facilities. Keys (if applicable) and/or codes to the tennis court complexes will be furnished to Mainstreet Members by the MCSA Staff. One key per household will be furnished free of charge. Additional or replacement keys must be purchased at the Clubhouse. Members and their guests are responsible for securing the courts when play is finished.
Lights. The tennis courts lights shall be operated on automatic times set according to the current season. Anyone found tampering with the timers shall be suspended from their tennis court privileges for thirty days and reported to the Board of Directors. Members are responsible for extinguishing the lights unless they are being immediately followed onto the courts by other Members.
Posting of Signs. No posting of signs shall be permitted on the tennis court facilities unless authorized by MSCA Board of Directors, MCSA staff or the Tennis Committee.
Proper tennis Etiquette. Proper tennis etiquette will be observed at all times. Disregard for proper tennis etiquette, the Mainstreet tennis rules, damage or abuse of the tennis facilities will be cause for the suspension of the use of the courts for a period of time to be determined by the MSCA Property Manager and/or the Tennis Committee. Members observing violations of the preceding should caution the offending Member/guest. Continuance of the violation shall be reported in writing by the Member to the Tennis Committee or to the MSCA Staff.
Prime Time Usage. Young people under the age of 18 may not use the courts during prime time without being accompanied by an adult. Prime time is Monday through Friday from 6:00 PM until 11:00 PM and Saturday, Sunday and Holidays from 9:00 AM until 2:00 PM and 6:00 PM until 11:00 PM. The exception to this rule being a scheduled sanctioned Mainstreet team match.
SPECIFIC RULES
1. Reservations for play on the tennis courts
A. A reservation is required to play on the Mainstreet courts. Reservations could be made in the office or directly at the courts according to “Items B and C” below.
B. During office hours, a Mainstreet Member must reserve one (1) court, only for the day of their reservation call or visit, with the On-Site Mainstreet Property staff.
C. When the On-Site Property Office is closed, a Mainstreet Member could sign up for use of one (1) court only on the day of play. A sign up sheet/board at the front gate should be used.
D. Reservations made at the office or made in person at the courts will not be accepted or made for a day or days in advance, except under “Item 2” below.
E. The On-Site Property Office staff will update a reservation sheet at the courts as often as needed. During office hours, Mainstreet Members should check in the office for the most current reservation list. Due to the office staff workload, it may not be possible to change the reservation list at the front gate every time a reservation is made. The staff will make every reasonable effort to keep the list current.
F. A reservation by an individual Mainstreet Member can only be made for duration of 1.5 hours on one court.
G. A single Mainstreet member may reserve a single court with up to, but not exceeding, three Non-Resident Players.
H. Failure to be on the courts at the exact time of the reservation forfeits the reservation.
I. If no one is waiting for the courts after a Member’s reservation time has expired, play on the courts can continue.
J. Back-to-back reservations may not be made by a Mainstreet Member. A maximum of two reservations may be made in one day. One reservation may be made in the morning and in the evening.
K. Under no condition or circumstance should a Non-Resident tennis player be on the Mainstreet courts unless he/she is a guest of a Mainstreet member.
L. Play on the courts should end at 11:00 PM.
2. Exceptions for Reservations and Play on the Courts
A. Mainstreet Members who are reserving the courts for a “Sanctioned Mainstreet” multi-person team of more than 8 persons can reserve two courts for a maximum of two hours during the weekdays (i.e., Monday through Friday) for team practice. The team reservation can be made for three weeks prior to the first match of the team league season and could continue until the end of any play-off games.
B. Mainstreet Members who are reserving the courts for a “Sanctioned Mainstreet” multi-person team of more than 8 persons can reserve one court on a weekend day for two hours for team practice three weeks prior to the first match of the team league season and could continue until the end of any play-off games.
C. Mainstreet Members cannot reserve the use of the courts during the time that a “Sanctioned Mainstreet Team” has a standing reservation for practice during the weekdays (i.e., Monday through Friday).
D. Mainstreet members that play in a single or two-team league can reserve a court for up to three days in advance of a sanctioned league match. If this reservation is made during a time when the On-Site Property Manager office is closed, the reservation must indicate the team and/or league that the match is being played under.
E. The dates and times of rain-out matches must be provided to and coordinated with the On-Site Property Staff as soon as they are determined. Rain-out matches for multiperson (i.e., over 8-person teams) will have precedents over any team or individual practices.
F. Home matches for a multi-person Sanctioned Mainstreet teams will be scheduled in advance. A copy of the team’s rooster and match schedule must be submitted to the Mainstreet On-site office at the beginning of the team’s season.
G. Sanctioned home matches may be played after 11:00 PM until the match is competed.
H. Tennis matches scheduled by the Tennis Committee for the benefit of the Mainstreet Community may be played after 11:00 PM but no later than 1:00 AM.
I. Copies of all Mainstreet team’s match schedules should be available from the Mainstreet Property Manager upon request.
3. Access to the Mainstreet Tennis Courts
A. A programmable lock will be placed on the tennis courts. The code to the lock will be changed periodically a Tuesday of the week. It is the responsibility of the Mainstreet member to contact the Office of the Mainstreet Property Manager to get the code.
B. The On-Site Property staff must indicate on the tennis court bulletin board or any other applicable media (e.g., Mainstreet website) when the code has been changed.
C. The code must not be given to Non-Residents of the Mainstreet community.
D. Non-resident players are participating on a Mainstreet team as a guest. They do not have the rights to access of MSCA amenities as the residents.
4. Applicability of Tennis Policy/Rules
The Tennis Rules apply to any players who use the Mainstreet Courts.
5. Grievances and complaints on the use of courts or any tennis related-issue.
All grievances and complaints on the use of the Mainstreet tennis courts should be submitted to the Mainstreet Property Manager for immediate submittal to the Tennis Committee. The Tennis Committee is the first point of contact in the resolution of a grievance. If the complainant is dissatisfied with the proposed resolution of the Tennis Committee, then the Tennis Committee must raise the issue and any proposed resolutions to the Board for their recommendation(s).
6. MSCA Tennis Teams
A. Any new Mainstreet tennis team must have prior approval from the Board before the submittal of any rosters to that tennis league organization. Due to the limited number of courts available for team play, it is important that a balance is maintained between team and individual use of the courts. The recommendations for teams should be submitted to the Tennis Committee.
B. A Mainstreet team should be composed of at least three Mainstreet members. This is needed because Non-Resident Mainstreet team players are not allowed to play on Mainstreet courts without at least one of the Mainstreet team members present throughout the entire time that team uses the Mainstreet courts. Having one or two members on the team puts an undoable and unrealistic burden on that Mainstreet member to be available for all practices, home match games, and make-up matches.
C. A team runs the risk of not being able to use the courts for home matches or practices if a Mainstreet team member is not available to at least open the courts and remain at the courts until the practice or entire match is completed. A Mainstreet resident who is a non-team member cannot take on the responsibilities of the Mainstreet team members.
D. A list of the existing Mainstreet teams is available from Tennis Committee Members.
E. The captain and/or co-captain positions of a Mainstreet team could be filled by any member of the team with the following considerations:
a. All applicable fees for the Non-Resident team player must be current before accepting the leadership position.
b. The Non-Resident captain of co-captain will not have access to the codes to the tennis courts and cannot open the courts for team play.
c. Non-Resident captains and co-captains could attend any Tennis committee meeting but will not have voting rights.
d. The Mainstreet Members are still responsible for getting the Non-Resident team fees in to the Office of the Property manager in the applicable timeframes.
e. A Mainstreet member must always be present, throughout the entire time, when the team uses the Mainstreet Courts.
7. Fees for Non-Resident Tennis League Player
A. The Board will review on a yearly basis any fees required for Non-Resident play on the Mainstreet tennis courts. The Tennis Committee must submit to the Board, by the first of October, recommendations for fees for Non-Residents to play on Mainstreet Tennis Teams or in any other capacity.
B. Any changes to fees for Non-Resident tennis players must be included as an addendum to the Tennis Rules, posted at the tennis courts and provided to the general public as requested on an individual basis from the Mainstreet property Manager.
C. The fee for participation on a Mainstreet Tennis Team for a Non-resident is thirtyfive dollars ($35.00) per season. The seasonal payment allows a Non-Resident tennis player to play on as many Mainstreet teams that exist during that season. The Non-Resident fee must be paid in full and in the office of the Mainstreet Property Manager prior to the first match of the team tennis league. If the Non-Resident member is on several different teams for a season, then the due date of the season’s Non-resident fee is due by the first game of the earliest match that he/she will play in that season.
D. Failure for the Non-Resident fees to be paid for the entire team before the first game of that team is subject to the team not being allowed to have reserved court time for practices, coaching and match play.
|
|